POP Email Accounts
You can set up as many POP (Post Office Protocol) email accounts as you require.
(Up to your maximum limit.) Each one of these is in the standard e-mail form of email@example.com. As with your default e-mail address, you can access these
accounts through NeoMail or through your own off-line e-mail application.
Add A POP E-mail Account:
To add a POP email account:
- Click on the POP e-mail accounts link in the Mail Menu area.
- Enter the first part of the e-mail address and the password for the account in the Add POP e-mail account area.
- Enter the maximum amount of space available, in megabytes, for the new account in the Mailbox quota field. Remove any number from the field for an unlimited quota.
- Click on the Add button.
- Your new account has been added. Use the displayed setup information to set up your e-mail application. (Be sure to keep a record of the account information.)
Deleting An E-mail Account:
You can delete an e-mail account when the account is no longer needed. You can not delete your default account.
Warning: Make sure you download any mail that you want to keep, as deleting the account will delete all of the mail still in that account. You can not recover this information once the account has been deleted.
To delete an e-mail account:
- Click on the POP e-mail accounts link in the Mail Menu area.
- Click on the delete button next to the e-mail address to be removed.
Your account has now been deleted.
Setting Your Default E-mail Aaddress:
Any e-mail that is sent to an unknown account at your domain name, such as firstname.lastname@example.org, gets automatically rerouted to your default e-mail account. All web site accounts are automatically assigned a default e-mail address - email@example.com - which you can change, if required.
To set your default e-mail address:
- Click on the Default address link in the Mail Menu area.
- Enter the complete e-mail address of the new default in the Modify default address field.
- Click on the Submit button. Your new default e-mail address has now been set.
Reading Your E-mail:
You can read your on-line e-mail using NeoMail or one of the other web mail options. This popular webmail script allows you to read your e-mail, save them, keep an address book, and perform all of the other basic e-mail functions that you are used to. The main difference between NeoMail and an off-line e-mail applications, such as Eudora or Microsoft Outlook Express, is that all of these functions are performed on-line, rather than just your own computer, and off-line applications generally provide many more features. NeoMail is fairly self-explanatory.
To access webmail:
- Open your browser.
- Type in your domain name and webmail
- A "Network Password Log On Box" will appear.
- Type in your full e-mail address and password in the appropriate boxes and click OK.
NeoMail is optional. You can still use your favorite off-line e-mail applications, if you prefer. You can even use a combination of NeoMail and another application to check your e-mail on-line, perhaps when you're at work, and download your e-mail to your computer when you get home.
Forwards simply allow you to automatically forward e-mail sent to one account to another account. This is useful when you work at two separate locations or have gone on holiday.
To add a forwarder:
- Click on the Forwarders link in the Mail Menu area.
- In the first field in the "Add forwarder" area, enter the first part of the e-mail address that will be forwarded.
- In the second field, enter the full e-mail address that the forwarder will forward mail to.
- Click on the Add button. Click on the Forwarders link to return to the Forwarders window to confirm that it has been added.
Auto-responders are e-mail messages that are sent automatically when an e-mail arrives for a specific e-mail account. Auto-responders are most commonly used for an "Out of Office" style message to inform your correspondents that you are not available, so that you do not have to reply manually. You can have more than one auto-responder on one account.
Note: You can not add HTML code to the e-mail reply - plain text only.
To add an auto-responder:
- Click on the Auto-responders link in the Mail Menu area.
- In the E-mail field, enter the address of the account that the auto-responder responds to
- Enter your name or address in the From field. You do not have to put anything in this field.
- In the Subject field, enter the subject line of the auto-responder .
- In the Body field, enter the auto-responder message. You can not use HTML code in this field - plain text only.
- Click on the Add button to create the auto- responder. Click on the Auto-responders link to return to the auto-responders window to confirm that it has been added.
CPanel includes a popular mailing list script called Mailman. Mailing lists are an ideal tool for communication between far flung participants and can be about anything you want. Mailman allows you to set up a mailing list with a large number of configurable options, such as who is on the list, where mailing lists messages are sent, and whether you include welcoming messages to new subscribers.
The Mailman documentation, which is incorporated into its Administration panel, is clear and helpful, and should be referred to for all questions about using the script. The instructions in this section deal with how to set up, modify, and delete a Mailman mailing list from your CPanel.
The Mailman home page is at the following address for more information: http://www.gnu.org/software/mailman/mailman.html
Note: It is a good idea to be aware of spam and its definition before setting up a mailing list. Refer to Spam Filters for more information.
To add a mailing list:
- Click on the Mailing lists link in the Mail Menu area.
- Enter the name of the mailing list in the Mailing list name field, and the password for the list in the Password field.
- Click on the Add button. Click on the Mailing lists link to return to the Mailing Lists window to confirm that it has been added.
There are many definitions of spam, but one of the most useful ones is the following:
"Spam: unsolicited e-mail, usually of a commercial nature."
Spam is the electronic version of junk mail and has been around since the Internet was created. Spam filters are a way of filtering your e-mail to remove unwanted mail based on a variety of criteria. You can block any sort of e-mail, not just mail of a commercial nature. Blocked mail is deleted automatically - it does not even bounce back to the sender. These filters are quite flexible - some examples are provided after the instruction on how to add a spam filter below. All filters are cumulative.
Useful spam links:
To add a spam filter:
1. Click on the Spam filters link in the Mail Menu area.
2. Click on the required header field in the first drop-down list. These are the various fields in any e-mail message.
3. Click on the required filter action in the second drop-down list. This action will act on the text entered in the third field.
- equals - match the text exactly (whole words only). "Credit" will block "Credit."
- matches regex - matches the text based on regular expression (regex) rules. Regular expressions are a powerful but complex area. You do not need to use regular expression filters for most circumstances. Refer to these two good introductory tutorials - Using Regular Expressions and Learning to Use Regular Expressions - for more information.
- contains - match the specified text in any circumstance. "Porn" will block "porn" and "pornography."
- begins with - match the specified text when it is the beginning of a word. "Porn" will block "porn" and "pornography" but not "teenporn/"
4. Enter the filter text in the third field. This text is case sensitive.
5. Click on the Add button. Click on the Spam filters link to return to the Spam Filters window to confirm that it has been added.
To block all e-mail from "firstname.lastname@example.org", ENTER: From, equals, email@example.com
To block all e-mail from paradise.net, ENTER: From, contains, paradise.net.
To block all references to pornography, ENTER: Any Header, contains, porn.
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